How to Add and Bookkeep Reimbursable Expenses on an Invoice

Create a Reimbursable Expense Account:

1. On the left-side menu, click Accountant > Chart of Accounts, and then select the 'New Account' button at the top of the page.
2. Under Account Type, select Revenue.
3. Under Category select Other operating Income.
4. Under Account Name, enter Reimbursed Expense.
5. Click 'Save'.

Create the Reimbursable Expense as a New Item:

1. Go to the Items section and create the reimbursable expense just like you would for any product or service.
2. Go to Sales > Invoices and click New Invoice.
3. Add your customer’s details, the reimbursable expense item, and any other products or services.
4. Include any additional information needed (e.g. notes or terms).
5. Click 'Save' to save your invoice draft.
6. On the next screen, click 'Approve Draft' to finalize the invoice.
7. After approval, send the invoice directly to your customer from within Balabook.
8. Once your customer pays the invoice, open the invoice and record the payment to mark it as paid.
   

Record the Reimbursable Expense:

1. Go to Expenses and click 'Add New Expense'.
2. Enter the correct date, amount, and vendor.
3. In the Category field, select: Refund for Income > Reimbursed Expenses (to match the income recorded from the invoice).
4. Click 'Save'.